Snapshots

Brew has no ledger, so here is one to start

Being built
  • No amounts are recorded; the sources only mention spend events.
  • About $4,237 of Google credit was used by 16 Oct.
  • The product already writes spend files per brand and per month.
  • Each month: add bills, add credit drawn, sum brand spend, link every invoice.
  • Proposed keeper is Sai, with Param approving each month.
1.6443 style pictures, USD
Your call

Back fill October from your card statements, and where should the ledger live?

Finance · 13.6

Spend ledger

Needs youLast checked Mon Oct 26Owner Param

Answer

What Brew spent, on what, by month; no ledger exists and no bill amounts are recorded, so this page lists the spend events the sources mention and proposes the ledger Param keeps from November.

Today

Spend events the sources record

Date What Amount Source
8 Oct treg team squareup opened with promo credit $1.00 credit memory treg-tool-catalog
14 Oct treg topped up balance $8.40, top up amount not recorded memory treg-usage-rules
by 16 Oct Google GFS credit used across the billing account about $4,237, from $25,000 less $20,763 memory brew-gemini-provider
17 Oct Sloosh Pro plan, 530 credits price not recorded memory brew-go-live-2026-10-17
18 Oct First paid Sloosh final on Cozy 2.01 credits memory brew-sloosh-finals
19 Oct First paid Sloosh reel on Cozy 45.071 credits memory brew-sloosh-finals
20 Oct Anthropic key ran out of credit balance $0, earlier top ups not recorded memory brew-pro-switch-and-flush
23 Oct Apify Starter plan bought price not recorded memory brew-apify-watch
23 Oct Studio makes on Arata $0.10 to $3.02 a take memory brew-jam-v2
25 Oct Style example pictures, shared by all brands $1.64 for 43 memory brew-setup-v2

Where the product already records spend

  • treg and Apify per brand and month in brands/<slug>/spend/<YYYY-MM>.json brew/treg.js:121 memory brew-apify-watch
  • AI calls per server in the meter, and the build's day total in _brew/spend-day.json brew/ai.js:51 brew/build.js:120-124
  • Daily units in _brew/usage-day.json brew/budget.js:1-5

Tomorrow

Item Version Tag
A monthly ledger kept by hand v1 New
Product spend files summed per brand into the ledger v1 New
Wallet income and costs per piece v1, after pricing New

How we do it

The proposed ledger. One row per bill or top up, one summary row per category a month.

Month Vendor Category What for Amount Currency Paid from Invoice Approved by
Nov 2026 card, credits or wallet link Param
  1. On the first Monday of each month, add every bill and top up from the month before.
  2. Add the credit drawn from the Google credits page as its own row.
  3. Sum product spend from the spend files per brand and add one row per brand.
  4. Keep invoices in one shared folder; the ledger links to each.
  5. Never fetch billing data by API for this; read the consoles by hand.

Numbers

Metric Definition Where measured Status
Spend a month All rows of a month, cash and credits apart This ledger Proposed
Spend per brand a month Product spend files plus AI tags per brand Spend files Proposed
Bills without an invoice Rows with no invoice link This ledger Proposed

Open

  1. Where does the ledger live? Proposal: a sheet in the team's shared drive, linked here, with this page holding the monthly totals.
  2. Back fill October? Proposal: yes; Param adds the Sloosh, Apify, treg and Anthropic amounts from his card statements, and the rows above get their amounts.
  3. Who keeps it? Proposal: Sai, with Param approving each month.
Sources
  • brew origin/main a559de6: treg.js:121, ai.js:51, build.js:120-124, budget.js:1-5
  • handbook content/ai-and-models/cost-per-brand.md Where spend is recorded
  • memory: brew-gemini-provider, treg-tool-catalog, treg-usage-rules, brew-apify-watch, brew-go-live-2026-10-17, brew-sloosh-finals, brew-pro-switch-and-flush, brew-jam-v2, brew-setup-v2

Source file content/finance/spend-ledger.md · For agents: Markdown · JSON